The British School of Costa Rica

III) DOCUMENTATION: The final process of accepting the initial matriculation of a student shall be subject to the due presentation of certain documents.

III.a)  At or before the time of any placement test or admission interview, the parents must provide (where appropriate) the following documentation in support of their application:  i) the complete and correct application form, ii)  the original and a copy of the student’s Birth Certificate (a passport that provides evidence of name, age and nationality is acceptable provisionally),  iii)  two passport-style photographs of the student and iv) copies of the student’s previous school reports.

III.b)  In respect of the potential student, before parents can pay the Matriculation Fee, they must also provide: i) the official letter from the School offering a place for the student,  ii) a signed agreement to the effect that the parents have read, understood and accept the Schools Regulations,  iii) medical certification of the results of recent auditory and vision examinations of the student, iv) medical certification of the student’s record of immunizations,   v)  a copy of the School’s Medical Information sheet completed with all relevant details, vi) certification by any previous school(s) that the family does not have outstanding debts with them and vii) proof that the family has paid the Admission Cuota or Initial Deposit.

III. c)  The fact that all required documents are present and completed correctly must be confirmed by signature of the School Secretary or a senior member of the Administration before the Matricula Fee can be paid at the Cashier’s Office.  It is not the responsibility of the Cashier to carry out the revision of these documents.

III. d)  The aforementioned documents shall constitute the student’s initial School Record.  Although facsimiles and photocopies of letters and certificates may be accepted as a provisional measure, eventually parents shall be required (where feasible) to provide the original documents for the student’s School Record.

III. e) In exceptional cases, for reasons accepted BEFOREHAND by the Administration, the School will carry out placement testing and accept the Initial Matriculation of a student before receiving certain documents.  These exceptions shall only be made in relation to: the photographs, the medical certifications and the previous school records.  Nevertheless, if the documents have not been provided by the end of the next quarter (bimester), either: i) for the required photographs or medical certificates, the School shall make the necessary arrangements to obtain them and charge the cost to the parents or ii) in the absence of the required documents, the Initial Matriculation shall be made null and void.

III. f)   For families arriving from overseas, the school itself does not require that the students´ previous School Reports / Transcripts be legalized and authenticated – we will contact any previous school directly.  However, IF the student concerned will be studying and require official certification of the official Ministry of Education programmes (Español, Estudios Sociales and Civica), then authentication of previous grades is required by the Costa Rican Ministry of Education.