Emergency Procedures

Emergency Procedures

These procedures (be they as a practice or for real) apply to all personnel that work in the school be it teaching staff, administrative staff, workers, visiting parents, etc. No one should ignore any practice drill under any circumstances.

As soon as possible after an incident, the School will post relevant information on its Facebook, on the home page of this website and (for 2016) via the "Skoolbag" app giving a preliminary damage report and suggesting what parents should or should not do.

Below the terms “Staff”, “member of staff” or “staff member” will be used to indicate a teacher, an administrator or any other member of the personnel of the school.

Fire Drill

IN CASE OF AN ACTUAL FIRE

Upon discovering a fire, a member of staff should:

1. stay calm and ensure that any students are immediately evacuated from that area.

2. ensure the evacuation alarm (siren) is activated as soon as possible by directly informing or sending a message to a senior member of staff at one of the locations listed below (or via emergency telephone number 199). That senior member of staff must ensure that the FIRE BRIGADE has been called!

Staff in charge of students must not abandon those students, they will have to send the MAXIMUM number possible of other persons with the message and information of the exact location and nature of the fire.

IF NECESSARY, a member of staff who can leave the area should go and activate the alarm themselves in one of the following places.

The alarm activation system is located:

  • In the Reception in Administration Building – EMERGENCY LINE 199
  • In Early Years (Carmen Sacasa, EY office)
  • In Primary (Susan Birds’s office)
  • In Senior (Deputy Head, Cleofé Vasquez)

Staff NOT in charge of students who are free to do so should carry out the following actions when / wherever possible:

3. if, after 2 minutes no evacuation siren has been activated, go to the nearest of the above locations and activate the alarm. In the last instance, if the evacuation alarm does not activate, then staff should assume the responsibility of initiating an evacuation by means of calling, hand bells and / or a megaphone.

4. then, and only then, should a teacher or member of staff possessing the required knowledge and ability attempt to put out the fire using the nearest fire extinguisher. N.B. Staff should learn where the nearest extinguisher is to the places they work.

5. other staff not in charge of children, should help where necessary to facilitate the evacuation to the School Field.

6. the RECEPTIONISTS in the School Office should call the Fire Brigade (911)

7. Security personnel : In the case of FIRE all access gates should be opened immediately so as to guarantee the entry of emergency vehicles. Parents of students or family members arriving at the School MUST park outside without blocking access to the school for emergency vehicles.

Earthquake Drill

For an EARTHQUAKE there is no warning siren since you will know before we can alert you. We cannot organize a practice so all Form teachers should rehearse this drill frequently with their form. A practice drill could consist of simply of shouting “Earthquake!”.

In the classroom, upon sensing the earthquake all students (and Teachers) should immediately get down on the floor under the desk, table or other furniture so they are protected from falling objects and flying glass. If no furniture is available, then students should move AWAY from windows and lie on the floor with their hands or other object over their head.

One vitally important aspect is that it must be considered safer, less dangerous, to remain inside than to run outside during a strong earthquake. No one should exit a classroom (or similar) until the evacuation siren is sounded or a member of the emergency brigade indicates it is safe to do so.

As soon as possible, after a serious tremor or quake, the Evacuation siren will be activated and ALL students and personnel should follow the same procedure as for a FIRE evacuation and move to the School Field following the safest route available. In the absence of electricity, if the siren is not working, then the evacuation may be indicated by megaphone or a hand-bell. After the earthquake care must be taken to avoid dangerous aspects such as broken glass, unstable structures, fallen cables, etc. Evacuation by ALTERNATIVE routes may be necessary.

Teachers and students should wait for the signal to evacuate before doing so. After a mild tremor, the Evacuation siren will probably NOT be activated and students and staff should continue activities as before. However, an inspection/evaluation of the facilities will be conducted.

SPECIAL CASES: In the Auditorium (especially) and Gymnasium there is very little, if any, protection available from chairs, tables and other furniture but students must remain inside. So, special procedures must be employed, therefore :

i) In the gymnasium, students and personnel should take cover under the seating (bleaches) on the South wall,

ii) In the Auditorium, students and personnel should take cover under the lower ceiling at the BACK of the auditorium between the technicians “cabin” and the exit to the gymnasium (foyer).

Security personnel : In the case of EARTHQUAKES all access gates should be closed but controlled so as to guarantee the EXIT of vehicles. Parents of students or family members arriving at the School MUST park outside without blocking access to the school for emergency vehicles.

Tornado Drill

PROCEDURES: In the case of a tornado approaching the school - A WARNING SIREN will NOT be used since this may cause persons to evacuate when they should remain inside.

STUDENTS IN CLASS - Teachers must stay calm, take charge of the group that they are teaching and (where appropriate) stay inside the building, classroom, etc. The teacher must to follow the same procedures as for an earthquake but ensuring that all students are as away from windows as possible.

STUDENTS OUTSIDE (e.g. break time) Students who are outside must:

I) IF THERE IS TIME, try to reach and enter the nearest SAFETY ZONE, or

II) IF THERE IS NOT TIME, lie down on the floor, preferably close to a solid wall or in any LOW area in the ground and cover their heads with their hands or flat object.

Special Note: Immediately after the tornado has passed, keep a watch out for objects that still remain in the air and could fall down. Also stay away from loose objects on buildings or trees. Do not connect any electrical or gas system immediately until they have been checked for damage.

Security personnel: All access gates should be opened immediately so as to guarantee the entry of emergency vehicles. Parents of students or family members arriving at the School MUST park outside without blocking access to the school for emergency vehicles.

AFTER THE TORNADO – Probably (but not always) after a tornado has passed, the evacuation siren (continuous) will go off indicating that groups should make their way out onto the school field as per evacuation for FIRE. Students who are “out of place” must make their own way to their ASSEMBLY POINT on the field. Once assembled there in form groups, Teachers must check that students are all right and no one is missing. If it is thought that a student is missing, this must be reported to the most senior member of the Administration available.

Evacuation Procedures

The Evacuation Alarm will always be sounded in case of fire. It may be used at other times (but not always) after an earthquakes or a tornado. It will consist of a CONTINUOUS SIREN.

Upon hearing the EVACUATION ALARM – Staff must assume responsibility for classes / groups they are teaching at that particular moment. Form teachers who may be “free” (e.g. in the Staff room) are expected to go to the field to collect their Register, help with the lining up of Forms and check their Registers.

Teachers in charge of groups of students must immediately stop all work and take control of the situation. They must lead all their children out in an orderly fashion to follow the EVACUATION ROUTE indicated in each corridor to the SCHOOL FIELD.

Staff must ensure that the first children in the line do not run and that no child remains behind or returns to the classroom. They must do this by starting to lead the children out and then stopping to check the last child has left and then immediately follow their class to the Assembly Point.

In EY1, the Teachers must lead their students out in a file and the Assistants must follow on behind the file AFTER ensuring that no student has been left in the classroom or bathroom and after closing the classroom door.

Students who are “out of place” (not in a class) must make their own way to their FIRE ASSEMBLY POINT on the field and join their form for the Register check.

ROUTES TO SAFETY –

Evacuation Routes are indicated by signs with arrows along all corridors and passageways. If, and only if, a fire prevents the exit by the indicated fire route, then Staff must decide on and take the safest, quickest ALTERNATIVE route to another place of safety.

EVACUATION ASSEMBLY POINTS –

All forms must assemble on the SCHOOL FIELD in the positions by forms (classes) shown on the South (far) wall of the field. It is important the students line up in their form groups or tutor groups and (whenever possible) that the Form Teacher checks the Register. Students must stand (or sit) in clear, obvious lines so that Staff can easily identify IF any child is missing.

If the evacuation occurs AFTER 8.15 a.m., the School Secretary or Receptionists will bring class registers to the Assembly Point IF these are in the office at the time. Registers must be collected by Teachers from the secretary who will stand in the centre of the field.

If the evacuation occurs BEFORE 8.15 a.m., Teachers must take their Registers to the Assembly Point. They MUST NOT return to the classroom to collect it later if they have forgotten the register when leaving the first time.

It is extremely important that (wherever possible) the classroom teacher or Form Tutor revises the register to ensure that all students expected to be in the line on the field are actually there.

If it is thought that a student is missing this must be reported to the most senior member of the Administration available. Whilst waiting at the Assembly Point, teachers must ensure that no child “wanders away” but most important that no child returns to the classroom for whatever reason (e.g. to collect a valued possession).

ALL CLEAR –

An ALL CLEAR signal will be a MEGAPHONE announcement and or hand-bell. When the ALL CLEAR signal is given children will walk, in an orderly fashion, back to their rooms or be lead out of the School grounds by the safest route.

Teacher's Responsibilities

Under the circumstances that there is an EVACUATION (for real or a practice) …

Teachers’ responsibilities are detailed in each section for Fire, Earthquakes and Tornados. Nevertheless their MAJOR responsibilities during a subsequent evacuation are as follows:

A Teacher in charge of a group of students in any way (in class or outside) must follow the procedures indicated to evacuate those students the School Field whilst ensuring that no student is left behind … or returns to the classroom prematurely. In Early Years the Assistants are expected to check that no student has been left behind. In other levels the teacher should wait behind until all students have left the room.

During an evacuation teachers must ensure that (as far as possible) all doors and windows are closed behind them.

The teachers and their students must be familiarized beforehand with the route they will follow during an evacuation. However, Teachers must be prepared to take alternative routes to evacuate from their rooms during a fire or after an earthquake.

On the school field form-teachers must ensure that THEIR students are lined up in the indicated locations and have all been accounted for.

It is extremely important that (wherever possible) the classroom teacher or Form Tutor revises the register to ensure that all students expected to be in the line on the field are actually there.

A senior member of the Administration will collect the Registers and, if a student or students cannot be accounted for, then the Teacher must ensure that person or the corresponding Head of School (or deputy) has been informed.

RESPONSIBILITIES of other STAFF

There is a detailed list that indicates the responsibilities of various members of staff who will carry out specific duties in case of an emergency. The MAJOR responsibility of the persons listed is to revise areas of the school and i) ensure that ALL students and members of staff have evacuated to the designated area, wherever possible if time allows close windows and doors AFTER revising rooms and offices and ii) to report the results of their search and also report any potential hazards to the person indicated.